Free Invoice Generator
Create professional invoices in seconds. Add your business details, itemize services, and download print-ready invoices instantly.
FROM
BILL TO
ITEMS
INVOICE
Your Business Name
123 Business St, City, State 12345
hello@yourbusiness.com
+1 (555) 123-4567
Invoice Number
INV-001
Date
2025-11-09
Due Date
2025-12-09
BILL TO:
Client Name
456 Client Ave, City, State 67890
client@example.com
| DESCRIPTION | QTY | RATE | AMOUNT |
|---|---|---|---|
| Service or Product | 1 | $100.00 | $100.00 |
Notes:
Thank you for your business!
Terms & Conditions:
Payment is due within 30 days
What Makes a Professional Invoice
A properly formatted invoice includes all the essential elements needed to process payments and maintain accounting records. Here are the 10 key sections every invoice should have:
Invoice Header
Make it clear you're sending an invoice, not a quote or receipt. A simple header at the top clearly identifies your document type.
Invoice Number
Add a unique invoice number to easily keep track of all your invoices and maintain accurate records for accounting purposes.
Client Information
Include your client's full name and contact details, such as an address, phone number, and email for proper identification.
Your Company Details
Include your business's legal name and contact information like your address, phone number, and email address.
Issue and Due Dates
Include both the date the invoice was sent and the payment due date so clients know when payment is expected.
Item Descriptions
List the goods or services you've provided with clear descriptions and details like quantities or hours worked.
Unit Pricing
Enter the cost per item or the hourly rate agreed with your client, making the pricing structure transparent.
Taxes and Fees
Clearly list any applicable taxes, shipping fees, or extra charges. Include discounts if you've offered them.
Total Amount Due
Add the total balance due in the currency you want to be paid in, making the final amount immediately clear.
Payment Terms & Conditions
Include your payment terms and accepted methods. Specify late fees and any other important instructions.
How to Create an Invoice Online
Creating an invoice has never been easier. Follow these simple steps to generate a professional invoice in minutes:
Fill in Your Business Information
Enter your company name, address, phone number, and email. Add your business logo for a professional look. This information will appear on every invoice you create.
Add Client Information
Enter your client's full name, address, and email. This identifies who you're billing and where the invoice should be sent.
Add Invoice Details and Items
Set your invoice number, dates, and add line items with descriptions of work or products. Include quantities and rates. Set your tax rate and currency to match your business needs.
Add Payment Terms and Notes
Include payment terms like "Payment due within 30 days" and any notes such as "Thank you for your business." These details help set expectations.
Download and Send Your Invoice
Preview your invoice and download it as a PDF or image. Send it to your client via email and you're done. Payment processing can now begin.
Why Choose Our Invoice Generator
Everything you need to create professional invoices for your freelance business or small company
Fast & Easy
Create professional invoices in under 2 minutes. No complex software or accounting knowledge required.
Professional Format
Clean, business-ready templates that impress clients and are easy to track for accounting purposes.
Secure & Private
Your sensitive client and business data stays in your browser. We never store your information.
No Setup Required
No software installation or account creation needed. Start creating invoices instantly online.
Frequently Asked Questions
Common questions about creating and using invoices for your business
What is an invoice and why do I need one?
An invoice is a formal request for payment that documents a business transaction. It records what goods or services were provided, the agreed price, and payment terms. Invoices are essential for tracking income, managing cash flow, and maintaining professional business records for accounting and tax purposes.
Can I edit my invoices after creating them?
Yes! You can make changes to any field—from business details and client information to line items, rates, and payment terms. Our invoice generator saves your information as you type, so you can go back and modify any invoice at any time before sending it to your client.
What currencies and tax rates does this support?
Our invoice generator supports multiple currencies including USD, EUR, GBP, JPY, CAD, and AUD. You can set any tax rate you need, whether it's a standard sales tax, VAT, or custom percentage. This makes it perfect for freelancers and businesses working internationally or across different tax jurisdictions.
Can I add my logo to invoices?
Absolutely. Our invoice generator allows you to upload your company logo, which will appear on every invoice you create. A professional logo helps build your brand and makes your invoices look more polished and trustworthy to clients.
What file formats can I download my invoice in?
You can download your invoice as a high-quality PNG image file ready for printing or emailing. The invoice is formatted as a standard 8.5" x 11" page and prints with professional quality on standard paper.
Is my data stored on a server?
No. All your invoice data is processed directly in your browser and never sent to our servers. This means your sensitive business and client information stays completely private and secure on your device.
How do freelancers benefit from online invoicing?
Freelancers benefit from quick invoice creation, professional appearance, easy payment tracking, and streamlined bookkeeping. Creating invoices online saves time compared to manual methods and helps ensure consistent formatting and proper documentation for tax purposes.
Can I customize invoice labels and titles?
Yes, you have full control over all labels including the invoice title, section headers, and column names. This allows you to customize invoices for different languages or to match your specific business terminology and branding needs.
Ready to Create Your First Invoice?
Join thousands of freelancers and small businesses using our free invoice generator